Building an E-newsletter List? Make Sure You Are CAN-SPAM Compliant

What Should You Ask Your Accountant?

Have you ever felt burned by getting a piece of mail from your bank, cable company or insurer whose envelope blared “Important Account Information Enclosed”? You know the outcome: You opened the envelope, that “important information” turned out to be an ad.

Translate that print tactic into untold millions of e-newsletters in distribution, and you will understand why the CAN-SPAM business compliance guide was created.

Email a Powerful Attraction Tactic

Even in an age of Facebook “likes” and Twitter “tweets,” email and e-newsletters — when handled right — continue to be a robust tool for marketers.

  • According to 2011 statistics published by Exact Target, 42 percent of subscribers are more likely to purchase from a company whose emails they subscribe to.
  • The other side of that coin? Content Marketing Institute notes that the e-newsletter open rate can go as low as 8 percent, with monthly newsletters averaging in the low-20 range.

So the audience making up your e-newsletter lists needs to be one you screen carefully — those on your list should be the people most likely to find your information valuable enough to subscribe and to read at least occasionally with few opt-outs. If you use purchased e-newsletter lists, ensure they are from reputable sources consisting only of “opt in” subscribers.

Keeping Out of Trouble

Once you’ve identified an audience to invite as subscribers, you must establish an acceptable template for your message. Just a few false moves, and your carefully crafted e-newsletter could end up in the spam folder.

CAN-SPAM (Controlling the Assault of Non-Solicited Pornography and Marketing Act of 2003) establishes standards for commercial email, including e-newsletters. It spells out what you can and cannot say, and sets penalties for violations.

Under the CAN-SPAM rules, for example, you are required to:

  • Identify the nature of your message as an e-newsletter.
  • Tell recipients where you are located. Your e-newsletter must include both an email return address and a valid physical postal address.
  • Tell recipients how they can opt-out of your e-newsletter, and honor their request within 10 business days.

Conversely, the CAN-SPAM law prohibits:

  • False or misleading header information. In other words, the “To,” “From” and “Reply to” headers must accurately identify the person or company initiating the email.
  • Deceptive subject lines. No false promises, “gotcha” wording or other text that doesn’t reflect on the actual content of the e-newsletter.
  • Sending through an open relay or using harvested email address (both examples of technology that allows spammers to find and use lists).

And of course, the CAN-SPAM act requires you to truthfully describe any products or services you are offering for sale in your e-newsletter — and if you are positioning this information as an ad, you must identify it as such.

How to Attract More Subscribers

Subscribers can quickly become un-subscribers, so identifying and attracting new audiences is an important part of your e-newsletter strategy.

How can you encourage people to opt-in?

  • Promote your e-newsletter on your website’s homepage. Keep a colorful sign-up icon near the top of the screen, as you can never rely on visitors scrolling all the way down.
  • Invite new customers to subscribe. If someone makes a purchase through your website, follow it up with an email invitation to the newsletter. You can use the same tactic with visitors who leave contact information on your landing page.
  • Include a “send to a friend” link on every e-newsletter to encourage forwards from subscribers.
  • Promote your e-newsletter on your social media pages; include sneak-peeks of articles or offers that subscribers will find in the newsletter.
  • Offer a free gift to new subscribers. It can be a special deal or item associated with your business, or something general, such as a drawing for an iPad. (However, all giveaways and drawings must be “no purchase necessary” in nature and something anyone may enter.)

Test and Test Again

The way you handle your e-newsletter lists may change once you see how many people opt-in and opt-out of their subscriptions. As with most forms of web marketing, e-newsletters can benefit from testing and measuring results to create the ideal marketing tool for you.

Got a New Product to Sell? Get Some Tips on How to Create Demand

Fulfillment Warehouse

 

It survived the concept pitch, the drawing board, R&D, prototypes, focus groups, and testing. Now your new product is ready to launch.

Whether you opt for a “soft launch” to introduce your baby to just a few markets or demographics; or a “hard launch” that involves a company-wide strategy and major rollout, you’ll want to build brand recognition and product awareness the fastest, most cost-efficient and most ROI-oriented ways as possible.

In years past, the debut of a new product into the market meant heavy investment in paid advertising. Just 10 years ago, you may have designed your launch around print ads, brochures, radio, outdoor boards… the so-called “interruption” marketing.

Today, however, consumers are more savvy and more discriminating. They’re less likely to respond to such expensive media as TV, print, or direct mail, and more likely to head for their desktops, laptops, tablets and smartphones. In fact, a recent survey revealed that 50 percent of today’s shoppers spend 75 percent of shopping time online!

Let’s repeat that statistic: Half of the consumers spend most of their shopping time on the Internet. It’s where they get their information and, increasingly, make their purchase decisions.

If your marketing is mired in 20th century tactics, you have a great opportunity to enjoy the benefits 21st century marketing can offer in terms of brand recognition.

The New “Word of Mouth”

A 2011 survey of small-business owners revealed a surprising fact about their attitude toward online marketing.

  • A combined 65 percent of the participants thought that the web and social media had little or no value for their business, or didn’t know enough about it to form an opinion;
  • But at least 50 percent agreed that “word of mouth” is a major force in attracting customers and prospects.

Here’s the point where these two ideas (dis)connect: Today’s word of mouth comes from the web.

Social media, websites, forums… that’s where people go to share information, communicate with businesses, comment on products and make recommendations to others. They’re where you need to be.

Content Drives Consideration

Having a website for your business is one thing. Optimizing that site so that people seek it out is another. To establish or boost brand recognition, your site needs to be a destination. The good content you provide makes this happen.

What do we mean by “good content”? Let’s start by defining what good content isn’t. It isn’t an unsolicited email, a coupon or an ad. Web users are bombarded with such sales pitches every day, and will largely ignore yours. Good content isn’t a press release about your latest award, or an announcement of a new location. In other words, it’s not about you.

It’s all about your customers and prospects – what they find compelling, or what worries them. Consumers want facts and proof, not promises. So your good content can:

  • Outline a common problem consumers face and show how your product or service provides a solution.
  • Give background information into your industry that helps people understand how your product came to be.
  • Offer a guide to safety or security tied to your industry.
  • Provide statistics on the way people use the product or service you offer.

Factual, insightful or entertaining content engages consumers in a way that paid ads do not.

When introducing a new product, you’ll face an understandably wary audience. Good content establishes you as more credible.

Get Seen to Get Leads

Building brand awareness, and qualified leads, through content starts with grabbing attention through the media that matters:

  • Blogs. A series of informative articles, peppered with the search engine optimization (SEO) words and phrases a search engine recognizes most, will boost your website to the top of the Google results. Other text-based online marketing includes reports, e-newsletters and industry white papers.
  • Multimedia. Think of what you might pay for one run of a local TV commercial – plenty. Compare that to producing engaging, entertaining videos and posting them to YouTube for free. Videos, podcasts and infographics get responses from consumers. The best go viral.
  • Social Networking. Facebook, Twitter, and other social networks attract communities who share an interest in the product or service you provide. Post your content to your social media page, and you’ll be in a good position to net new “friends” or “followers” who will comment on, and share, your offerings.

Once you’ve built a community of visitors interested in what you have to say, you can use strategic landing pages to gather their contact information in exchange for more, or exclusive, content. This tactic narrows the field from casual searchers to qualified leads.

Does This Strategy Work?
Yes – countless small businesses are using the power of the Internet to build brand recognition for their new products. It could work for you, too.

Why Offering Free Shipping will Increase Your Online Orders

During the Coronavirus Pandemic Boost Sales with Free Shipping

Shipping plays a huge role in e-Commerce.  Free shipping is increasingly the number one promotional tool used to entice online shoppers during the virus pandemic. Many of the major online players including Amazon and Walmart offer free shipping. Free shipping is a major tool retailers use to attract new customers and keep existing customers.

According to comScore, a leading Internet marketing research company, during the first three weeks of the holiday season in 2010, 45 percent of transactions included free shipping, the percentage rose to 50 percent by the 21st of November, increased to 55 percent in the week ending November 28 and was still at a high rate of 51 percent in the week ending December 5. It’s important to note, transactions using free shipping for the week ending December 5, 2010 averaged $125.20, 45 percent higher than orders using paid shipping.

> Consumers Expect Free Shipping

Due to the prevalence of free shipping in online retailing, consumers expect it when shopping on the Web. A recent comScore survey showed 84 percent of consumers indicated free shipping was somewhat or very important when making purchases and may be even more important during the virus pandemic.

Jeffrey Grau, principal analyst at eMarketer, said “Free shipping makes e-commerce more appealing. A lot of people won’t buy from a website if there isn’t some sort of free shipping. It’s almost a requirement.”  He went on to say “Retailers have to decide for themselves whether the potentially higher sales can justify absorbing the shipping costs. They’re going to hope for higher volume and slightly lower margins. They’ll try to make up the cost in higher volume” (E-Commerce Times).

Free Shipping Day, held on the 17th of December, is an example of the power free shipping has on consumers. In 2009, Free Shipping Day accounted for $586 million non-travel retail spending and surged to $942 million in 2010, a 61 percent increase (comScore).

Azita Arvani, principal of the Arvani Group, said “The biggest friction points in online shopping are payment and shipping. By offering free shipping, it reduces a key friction point, which should result in more sales, provided the offer is not too restrictive to a point of being meaningless to the consumer” (E-Commerce Times).

> Don’t Ignore the Trend

The free shipping strategy includes the prospects of thinner margins or higher prices on merchandise, however online retailers who ignore the trend will likely have lower transaction volumes. By enticing consumers with free shipping, retailers may be able to avoid offering deep discounts on their merchandise.

Charles King, principal analyst at Pund-IT stated “Free shipping is always a bonus, especially when money is tight, consumers are getting creative. They want a high-dollar item that won’t have a stiff shipping fee. Getting the shipping free makes sense” (E-Commerce Times).

> Free Shipping, a Daily Promotion

Increasingly, free shipping has become a daily promotion in online retailing. According to comScore, in the third quarter of 2010, 41 percent of all online retail transactions included free shipping. Gary Reblin, Vice President, Domestic Products , U.S. Postal service, believes the growth trend in e-commerce transactions coupled with free shipping in the business-to-consumer segment continues to be the number one compelling force in the shipping industry (Source: PARCEL).

Free shipping is a great way to stay competitive and increase sales. Free shipping is also a good way to get rid of last year’s merchandise. However, to keep a healthy profit margin   it’s vital for retailers to partner with a savvy, experienced fulfillment service such as Medallion Fulfillment and Logistics to keep shipping costs low. A knowledgeable fulfillment company knows how to take care of a large increase in orders and can negotiate based on volume for the lowest packaging and shipping rate possible.

As you plan your virus pandemic selling strategy, consider that consumers have come to expect free shipping during the year and in the holiday season – free shipping can make or break your own promotion projections.

How to Reach Customers Now During the COVID-19 Crisis

How to Reach Out to Customers in the COVID-19 Crisis

With shut downs, shipping delays, and customers sitting at home, there’s never been a better time to keep you name in front of anxious buyers using an e-newsletter.

The COVID-19 epidemic is of unprecedented proportion. Many people have never experienced a work stoppage or for that matter a quarantine. While customers wait for orders that may be delayed due to shipping issues or supply chain problems, email is the best way to soothe worries and keep customers loyal to your business.

Here are some tips to take to heart with how to communicate with customers during these unusual times.

1. Be honest of what is going on with your business. If there are delays due to supply chain issues – share the challenges in a positive manner.

2. Accept and acknowledge the uncertainty of the situation. Be real, people truly want to connect with you during this crisis.

3. Express gratitude and appreciation for orders and for those that will wait to receive their goods due to unforeseen delays.

4. Keep a regular connection with your client-base. Specifically, contact during this uncertain period should be several times a week or once or twice a month.

If you need help setting up an e-newsletter we have expert providers that are ready to set up an account at iContact for you, load your list, and even customize our own mobile-friendly reusable HTML e-newsletter template. Just let us know and we will put you in contact with one of our experts or get you started fast.

For Medallion Fulfillment & Logistics clients, our provider has created a special mobile-friendly template for newsletters that can be updated with your logo and content. Ask us for more information about this concierge-level e-newsletter program including setup, implementation, content creation, and scheduling. Pricing is customized based on your need.

http://medallionenterprises.com/newsletters/medallion-sample-template.html

For do-it-yourselfers, an iContact account provides access to easy to use templates. You can enter in your own e-newsletter information and set up your own e-newsletter issues to send on your own schedule.

Our team or our experts can work with you directly to assist with your needs. Just give us a call and let us know that you would like to reach out to your clients by email – fast!

UPS Coronavirus Service information

COVID-19 and UPS Services

We have paraphrased and condensed the most recent communique we have received on UPS service during the coronavirus pandemic.

Customers are asking us a few key questions

• Can I count on UPS to deliver safely?

• How can UPS help my business?

• Is UPS supporting healthcare and pandemic response?

• Count on UPS to Keep Delivering – Get More Info Online.

UPS is Open for Business

UPS operations and The UPS Store® locations have been designated by the Governor’s offices in all 50 states as critical infrastructure, and we continue to pick up and deliver, even in restricted areas.

• No-touch No-sign Delivery: We’ve heard your concerns and changed how customers sign for packages to minimize contact.

• Delivering Safely

• UPS is taking measures to protect employees from exposure to coronavirus including enhanced cleaning and following WHO and CDC guidelines.

UPS is Ready to Help Your Business

• Talk to Us: Schedule a free 15-minute virtual consultation with our UPS small business team. Sign up for free on the UPS website.

• Take Control: View incoming and outgoing shipments at a glance, with UPS My Choice® for business.

• Stay Local: Pickup and drop off locations, including The UPS Store®, are still operating. The UPS Global Locator is being updated in real-time to reflect the nearest available active locations.

UPS is Helping the Healthcare Industry to Fight Coronavirus

• Drive-through Testing

• UPS is aiding the US government and healthcare customers in the battle against coronavirus. We’re mobilizing our air and ground networks to help.

• Humanitarian Relief

• We’ve provided $6 million in transportation, consulting, and cash to support coronavirus efforts.

Healthcare Customers

UPS provides extensive support to healthcare companies.

• Commercial labs

• Drive-through testing sites

• Pharmaceutical manufacturing & distribution

• Medical supply manufacturing & distribution

In Closing

From all of us at Medallion Fulfillment & Logistics and Sprocket Express, we say stay safe and know we are working hard to keep your business moving.